The Residency Allocation Database is used to determine allocation of funds for residency programs offered by Veterans Affairs Medical Centers (VAMCs). Information for the database comes from any VAMC that has made a funding request for its residency programs. The Office of Academic Affiliations distributes worksheets and memos are sent to participating VAMCs. VAMC personnel enter the information electronically into the database housed at the Academic Information Management Center (AIMC) located in St. Louis, Missouri. The data entry and collection process is done annually beginning in September and ending in December. The main user of this database is the Office of Academic Affiliations.

The Real Property Project Tracking System (RPPTS), formerly known as the Lease/Project Tracking (LEASE) database, contains information about lease and land projects that are handled by the Office of Construction & Facilities Management. Through a delegation of leasing authority from General Services Administration (GSA), VA directly leases its space. Information collected includes type of space, type of lease, proposed space dimensions and budget, type of land acquisition, brief description of the project, acquisition milestone dates, and project manager's contact information. The information is provided and entered in by the responsible project manager. RPPTS was developed by the VA Headquarters Automation Center in collaboration with Real Property Management Service to provide on-line access to information concerning VA's direct leasing projects.

The PTSD web service provides PTSD Program information from Facilities and Leadership Directory database.

The Plan Library Information and Retrieval System (PLIARS) is an electronic catalogue of microfilmed Contract and As-Built drawings of VA building plans and cemeteries. It is a single flat file list of the more than 500,000 aperture cards stored at the Veterans Affairs Central Office (VACO). Each record contains an entry for Veterans Affairs Medical Center (VAMC) station number, date, building number, a code representing the discipline, project number, floor, and wing. Disciplines include architectural, electrical, mechanical, structural, etc. Hard copy of the plans are stored at each VAMC. The plans are microfilmed at the National Archives and aperture cards are produced for both Contract and As-Built stages of the contract. An original copy of each aperture card is kept at the National Archives, with copies to VACO and the VAMC. The Program Planning and Management Office enters a record into PLIARS for each new card the VACO receives. They are also responsible for maintaining the database. Primary users of the PLIARS database are contractors hired to do work. In-house technical staff and the Engineering offices at the VAMC's. Users of PLIARS can request aperture cards for the buildings, disciplines, projects and medical centers as needed. Staff pull the aperture cards from the files and make either half or full size blow-ups of the drawings.

The Performance and Operational Web-Enabled Reports (POWER) system is a state-of-the-art data warehouse containing data on Veterans Health Administration (VHA) performance metrics that are obtained daily from the individual Veterans Health Information Systems and Technology Architecture (VistA) systems.The POWER system was developed to measure the key performance indicators across VHA facilities and is helping to improve VHA's Medical Care Collections Fund (MCCF) revenue operational performance by providing accurate, reliable, and up-to-date performance measure information. POWER leverages a data warehouse to maintain data used in VHA performance measure calculations. The site provides Web-based analytical reporting capabilities, allowing users to view data by dimensions, such as, National, Consolidated Patient Account Center (CPAC), Veterans Integrated Service Network (VISN), or Station locations and by month. The data can also be displayed in tables, graphs and spreadsheets. It should be noted that POWER is not an accounting system; rather, it is a strategic and operational performance reporting system.The POWER system supports VHA's efforts to improve its revenue business operations by providing accurate and reliable performance information on the following metrics: Collections, Gross Days Revenue Outstanding (GDRO), Percentage of Accounts Receivable (AR) Greater than 90 Days, Days to Bill, Total Billings, Percentage of Collections to Billings, and Cost to Collect. POWER is VHA's revenue performance metric dashboard monitoring system that tracks MCCF performance by National, CPAC, VISN and Station.

This repository contains Privacy Impact Assessments (PIA) that have been vetted/approved. Section 208 of the Electronic Government Act of 2002 (E-Gov Act) requires federal agencies to conduct a Privacy Impact Assessment (PIA) on information technology systems that either (1) collect, maintain, and/or disseminate Personally Identifiable Information (PII); or (2) make substantial changes to existing technology that manages PII.. A PIA is an analysis of how PII is collected, stored, protected, shared, and managed. Its purpose is to demonstrate that the information system owners and/or developers have incorporated privacy protections throughout the lifecycle of the system. Absent a legitimate security or sensitivity concern demonstrated by the agency, the E-Gov Act requires agencies to make PIAs publicly available.The Department of Veterans Affairs (VA) Office of Privacy, FOIA, and Records Management strive to be the leader among Federal Information Technology (IT) organizations in protecting the privacy of Veterans' personal data. Our goal is to respond to mandates to meet the needs of Veterans, while improving the protection of their personal information.To view a PIA for a particular system, go to the heading labeled 'System Operating with a Current/Valid FY2013 PIA' and select the name of the program/project of interest.

CIO Annual Report for FY11

The Patient Advocate Tracking System (PATS) is a centralized, web based application that records and tracks instances of patient compliments and complaints concerning their care at VA health care facilities. These instances of patient contacts may come from a variety of sources including the patient, family members, congressional members and/or Veterans service organizations on behalf of the Veterans receiving care at VA facilities. This database provides a menu of reports that can be used to track and trend data across Veterans Integrated Service Networks (VISNs). Reports of contact allow the Patient Advocate to trend compliments and complaints, and ensure that issues raised are resolved. The reports include data such as patient demographics, date of contact, method of contact, who made the contact, issues involved, what service was involved, resolution date and resolution status. Data is collected from Veterans Affairs Medical Centers and sent to the VHA Support Service Center (VSSC) where the data is maintained and reports created.

Jan 2013 Summary of PMAS Dashboard

The Patient Assessment File (PAF) database compiles the results of the Patient Assessment Instrument (PAI) questionnaire filled out for intermediate care Veterans Health Administration (VHA) patients. The PAI is filled out within two weeks of admission. It is also completed semi-annually on April 1st and October 1st for each patient by a registered nurse familiar with the patient. The PAI questions cover medical treatments, conditions, selected diagnoses, activities of daily living, behaviors, some rehabilitation therapies, and chronic respiratory support. The database is managed by the Geriatrics & Extended Care Strategic Health Care Group in the Office of Patient Care Services. It is currently running at the Austin Information Technology Center (AITC) and is stored in flat files. PAF's primary customer is the Allocation Resource Center (ARC) in Braintree MA. The ARC receives the data from AITC and combines it with data from the Patient Treatment File (PTF) which contains more detailed demographic and treatment information. The ARC builds ORACLE tables, assigning RUG II (Resource Utilization Group II) scores and weighted work units reflecting the level and type of care needed. The 16 different weighted work units, ranging from 479 to 1800, are a factor in the resource allocation and budget decisions on long-term care, and are used to measure efficiency. The data is also used in other reports to Central Office, the Veterans Integrated Service Networks, and the facilities. Several other units also use PAF information including the Decision Support System (DSS). Currently, PAF is in the process of being replaced by the Resident Assessment Instrument/Minimum Data Set (RAI/MDS). RAI/MDS uses a much more extensive questionnaire as its source of information. The RAI/MDS provides clinical data and care protocols in addition to the newer RUG III scores, and is required by the Centers for Medicare and Medicaid Service funded hospitals.